3 Steps to Collect and Process Impeccable Data

Businesses across the world are going through a transition phase – And this transition has resulted into a tsunami of information that comes pouring in almost every other day. It is important that these unrefined data is processed effectively to lay your hand on appropriate information that can hit the bull’s eye.

Realizing importance of high-end data processing services, many organizations have adopted it as a part of their work-cycle. However, often times, many enterprises forget that though highly critical, data processing becomes a cumbersome task; which requires excellent skills to collect, analyze and process the information that comes in. They try to do it without any professional help, which ultimately ends into a disaster.

To make this task, less troublesome, a lot of outsourcing companies offer data processing, form processing and insurance claim processing. They are always there to help you out; but how, is what we will look in the later stage of this write up. Firstly let’s check out the basics of data collection.

Like so many other things in business, the Data collection and data processing is something that can be done right the first time by following a set of steps with patience and attention.

Collect & Process Data

Let’s run through some of the data collection steps, which if religiously followed should certainly make that desired difference.

1. Focus on Privacy Concerns and Law

The first step towards collecting relevant data is to pay due attention to the laws governing the procedure.

Privacy issues and concerns have a very serious topic in the recent times. Owing to a very strict copyright and plagiarism rule being in place, people have become more concerned with the way in which the companies deal with the data obtained from various online sources.

According experts every business should keep themselves updated with constantly changing privacy laws. Moreover, a business should ensure that its data processing practices are in compliance with the established (online) privacy laws.  This generally means staying up to date with any legal changes related to the data processing and making sure the data is also up to date.

Allowing expired data may unintentionally lead to a business making data history for its customers. Therefore, keeping an eye on the laws pertaining to the privacy is indeed the most important and the foremost step of collecting data.

2. Preserving and Finding Only Relevant Data

In order to ensure that no mistakes are committed, one should only gather relevant data.

Stocking up extra data which is not as significant or relevant to the business will not serve the purpose; but will lead to potential mistakes and data breaches.

As an alternative, one should ensure to keep what is needed and delete the rest, further making sure that it is destroyed completely.

3. Protecting the Data

Once an organization gets its data in place, they need to protect it. If data is left unsecured in any way, it becomes highly vulnerable. The common tendency of a lot of people is to intrude into the private space and misuse the data. Therefore, locking it down with all stringent and necessary security measures should be a top priority for any business house.

But the question is if you would be doing all these data collection activity, taking care of rules and regulations, appropriate research of what exactly can be used as data for you and your business; then who will take of all those core responsibilities and business opportunities that may take you places. So the solution is to outsource data collection and processing for convenient and cost effective results.

How Will Outsourcing Data Processing Help?

Outsourced Data Processing not only helps you reduce your operating and management budgets significantly, it also allows you to devote some time and money in other central areas of your business.

Some of the larger benefits of outsourcing data and information processing tasks are:

  • Large-volume data processing – Managing massive volumes of data is time-consuming as it is demands a lot of investments in terms of money and resource. Outsource form processing & insurance claim processing projects to reduce that burden and let your offshore partner takes care for you.
  • Data is keyed in different formats – papers, scanners, images, forms etc. A professional data outsourcing company have all the required technical resources to acquire data from any of the given type of input formats
  • Brings down data inconsistency
  • Saves as much as 60% to what you are currently spending
  • Analysis of complex statistical to gather crucial information about your business, customer, potential rivals and stakeholders
  • Data and information can be shown in form of elaborate tables or as percentile rankings to present an eagle’s eye view of things as well as provides adequate details to dig further into the information
  • Data extraction from virtually formless content to create spreadsheets and databases

Data collection isn’t a child’s play; its importance should not be undermined – The only way to ensure it is done in the right manner is to follow some of the aforementioned steps. A professional and experienced outsourced data processing partner ensures the task is dealt in the most proficient manner.

About Ritesh Sanghani

Ritesh Sanghani is a Director at HabileData for the past 15 years. He has worked with several international clients and has executed BPO projects of varying scales and complexities.

Also see,

Latest Columns

Indian outsourcing firms now

The Indian companies like Infosys, Wipro and TCS are known for their cost effective offshore operating models.  Now the latest phenomenon adapted by these companies is insourcing. The companies consider that it is more beneficial for the growth of the company to recruit home country employees rather going for cheaper employees in India. Problem such […]

BP extends 21 year relationship with Accenture; signs up F&A outsourcing deal

August 22, 2012: The oil giant British Petroleum (BP) signed a multiyear contract with Accenture last week to provide them with financial management and accounting services. According to the reports the deal signed is an extension of 21 year partnership between the two companies. The new deal is a first kind of long term outsourcing […]

Speak Your Mind